Posted On 04 Oct 2022

Which Describes Personal Automation?

Automation is a term for technology applications where human input is minimized. It includes business process automation (BPA), and IT automation, which describes personal automation applications such as home automation and more.

Personal automation is the process of automating tasks or activities typically done by a human. It can include household chores, paying bills, and managing finances.

For businesses, personal automation may reference each employee’s use of technology to complete tasks or goals. Many software solutions offer features to automate tasks. For example, customer relationship management (CRM) tools prioritize and schedule follow-up activities. Project management software assigns tasks to team members and time tracking software submits time sheets on behalf of employees.

Automation is critical in the Enterprise – from Software Development Lifecycle (SDLC) automation, such as DevOps, to business process automation, such as Robotic Process Automation (RPA). But what about personal automation?

Which Describes Personal Automation?

Personal automation has many benefits, including saving time, reducing stress, and improving your quality of life. Automating tasks can free up your time to focus on more important things, such as spending time with your family or pursuing a hobby.

In addition, automating tasks can help reduce stress by taking care of things you would otherwise do manually.

You can do Personal automation in several ways, including using a robot vacuum to clean your floors, a Robo-advisor to manage your investment portfolio, and an automatic bill payment system to pay your bills.

Moreover, software solutions are typically cost-effective and can be quickly implemented. With these solutions, businesses can improve efficiency and better manage employee workloads.

What Is Personal Automation?

Companies can create and distribute personal automation to employees or give them the power to build it to address individual tasks themselves. If we look back to the long tail of automation, this personal automation can add up to a significant scale and drive large-scale ROI.

ScrapeWithBots has been working with pioneering customers in this field. We’ve found that common types of personal automation help employees with work that falls into five main buckets: planning, research, taking action, managing data, and personal productivity.

Personal Automation Meaning

Personal automation means adopting ‘a robot for every person’ in the company. It means helping employees get work done by augmenting them with a robot that takes on the repetitive tasks in their daily work.

These can vary quite significantly by industry and role. For example, at an insurance company, an underwriter could use personal automation to extract data from third-party systems to assess risk.

A relationship manager at an insurance company can set up personal automation to validate and reconcile data in a customer relationship management (CRM) system. An insurance claims officer can work with a robot to quickly take action to resolve a customer incident. You can also read our detailed explanation of In The Context Of Automation What Is A Robot if you’re interested.

Example of Personal Automation

For example, at an insurance company, an underwriter could use personal automation to extract data from third-party systems to assess risk. A relationship manager at an insurance company can set up personal automation to validate and reconcile data in a customer relationship management (CRM) system.

Personal automation provides a way to run actions based on events such as time of day, arrival at a location, or the opening of an app. A standard shortcut requires you to run it from the Shortcuts app, the Shortcuts widget, or the share sheet. In contrast, personal automation actions use event triggers, travel triggers, communication triggers, or setting triggers to run.

Technology keeps advancing to make our daily lives easier. We live in a world of advancement, so use technology to automate your tasks. Which describes personal automation? If you’re like most agents, you’re working more than 40 hours a week, so using technology to automate repetitive tasks during those hours only makes sense.

Automation in your office allows you to focus more on your clients and revenue-generating tasks. If you could automate email sends, like email greetings or reminder emails.

Different Types of Automation

Automation systems are classed into three different types of automation:

• Fixed automation
• Programmable automation
• Flexible automation

1.    Fixed Automation

Fixed automation is a type of automation where the manufacturing process stays set by the way it is configured, following a fixed sequence of automated processes. An example is flow production, where products are continuously being made. It is often also known as “hard automation”.

Fixed automation can be expensive to set up initially due to the equipment required, but it provides high production rates in return. However, it is relatively inflexible when making changes to the product.

Advantages of fixed automation

Advantages of fixed automation include:

• High levels of production
• Consistent quality in production
• Low cost per unit produced

Disadvantages of fixed automation

• High initial cost
• Difficult to accommodate changes

2.    Programmable Automation

Programmable automation allows the production equipment and automation to be altered to changing needs. You can do it by controlling the automation through a program, which can be coded in specific ways for the automation to change the sequence of automation.

Advantages

• Flexibility to change products if needed
• Suitable if batch production is required

3.    Flexible Automation

Flexible automation, also known as “soft automation”, is similar to programmable automation, although a little more complicated. Flexible automation enables the production of different types of products without losing time when reprogramming.

Advantages

• Flexibility of products
• No time lost with new changes to production

There are essential differences which describe personal automation in establishing flexible automation from programmable automation. A flexible automation system will be able to change the physical setup as well as programs with no loss in time and productivity.

What kind of tasks can be automated

Between long to-do lists, email responses, and the never-ending cycle of meetings, the workday can be consumed by the mundane missions of everyday business life. Taking routine, recurring tasks off your to-do list is essential for productivity. Some of these business tasks can be automated, while others on your list may need to be delegated to employees.

Read on, which describes personal automation and business tasks that can be automated via applications on your computer or smartphone, saving time for you and your staff.

Administrative Tasks You Can Automate

• Backing up files. This essential precaution doesn’t need your undivided attention. Instead, set up a cloud-based backup like Dropbox, where you can establish a daily or weekly time for a background backup—no more setting aside half a day to save files to an external hard drive!
• Share calendars. It may not seem like automation, but if you share your Outlook or Google calendar with your coworkers, they can easily see when you’re free. That allows them to plan meetings without wasting hours replying to complicated email threads.
• Email signatures. It may seem small, but having your title and contact information in your email signature will save you a few seconds typing your phone number. With the number of emails sent daily, those seconds add up!

Customer Support Tasks You Can Automate

• Customer support. Organizing customer care using automatically generated help desk tickets can help your customer service team know the order they should respond to inquiries and track the resolutions, saving time and hassle.
• Email responding. You don’t want to send out a robot-generated email to everything in your inbox. Still, if you frequently get the same questions over and over, it’s easy to set up canned responses through Gmail, which you can customize with details before sending.
• Customer emails. Emails that go out on customers’ or vendors’ birthdays or business anniversaries can go a long way towards fostering solid relationships. These can be scheduled in advance off of databases.

Marketing Tasks You Can Automate

• Your social media. Look into content management programs like HootSuite, which allow social media posts to be written in batches, and then dispersed throughout the week or month using a scheduler.
• If your company has a blog, most blogging sites, such as WordPress, offer an option to schedule posts in advance. As with your social media system, you can write numerous blog posts one day every month and set them up to be released automatically. You can even tie in social media posts to go out when a post goes live, streamlining even further.

 

FAQS: Which Describes Personal Automation

Final Words

Personal automation is the next ample opportunity to save time and free up 5-8 hours weekly. It’s not reserved for technical people or coders – average folks like you and me can now automate repetitive tasks.

You just have to know where to start. We are sure that this article which describes personal automation has given you some ideas about what is personal automation examples and types.

If you are interested in this course, shoot us an email at ScrapeWithBots and let us know that you’re interested in personal automation. We’re more than happy to send you some more information about it.